What are Metadata?
Metadata are the tags that you can tie to users, observations, action items and other data in Grow. Leverage these to better organize data and maximize your reporting options.
What's included in this article:
Metadata Overview
On the Metadata page, (Config > Metadata) users can configure metadata across the site.
General Metadata
Click into any of these blue metadata tags to add options. For example, a brand new site will have no courses listed. If you want the option to organize data in Grow by course, you'd have to click on "Courses" and type in all of the courses at your school(s).
Tags
Tags can be used to organize various things in Grow, including videos within the Video Hub or resources in the Resource Library. Most commonly, tags are leveraged when assigning action items so that you can gather trend data around how action items are aligned with your schools' focus areas. Learn more about setting up a custom hierarchy of tags here.
Standards
Standards are a field that you can add to meeting templates. For example, this can be helpful to use with data meetings because it allows you to identify from a dropdown the standard for the lesson being taught.
User Metadata
User Metadata Tags are used to organize data related to user accounts. They will show up on each users' profile. If you want them to appear next to each users' name on Grow reports, you can make this adjustment in System Settings.
Learn more about User Metadata here.
Observation Metadata
Note: The Observation Data Report (Reports > Exports) allows you to select these fields when pulling observation data.
Observation Types
Like with User Types, Observation Types appear in a few more places on the site than the other observation tags. For example, if you navigate to the Frequency Dashboard and click the small arrow on the Observations column, then you'll see all observation submissions broken down by Observation Type.
Observation Types allow users to create tags to sort different types of observations, such as “formal” or “informal.” This is frequently used to quickly view certain types of observations or to easily view at the end of the year, the number of observation types a teacher received throughout the year.
You are also able to associate specific types of observations with specific forms. When a person completes an observation on a form, the observation type will be automatically coded to the form.
Note: This will not retroactively tag or code previous observations.
Learn more about using observation types in this article.
Form Metadata
These tags are used to organize data related to forms and rows.
Row Groups
Row Groups are used with the Performance Dashboard. Row Groups will determine how your individual rows are grouped on that report. To access the Row Groups page, go to Config > Metadata > Select "Row Groups" under Form Metadata.
Row groups also can allow users to group different rows from any report to create a custom score-based dashboard. For example, a coach may want to see how teachers performed on “Domain 1” across three different observations.
Categories
If you've turned on the System Setting to "group rubrics on the observe popup," then the options written within this tag will appear as a second organizational dropdown on the observe popup. You'd have to select which category each form falls into on that form's settings page.
Meeting Metadata
Similar to Observation Tags, Meeting Tags appear in the Details section when an individual creates a meeting. You can turn on specific meeting tags for a specific template in that template's settings.
School Metadata
Any School Tag with options loaded into it will appear below the School Metadata section for you to edit on each school's page. There are just a few reports in Grow where you can organize data by school tag.
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